Easy Interdepartmental Charges with Bepoz POS Solutions

Interdepartmental transfer is the action of one department within a company purchasing goods or services from, through or for another department. Sometimes the interdepartmental transaction is the result of a direct purchase. Other times it is due to employees working in multiple areas. Regardless of the reason, interdepartmental charges always lead to the same thing: slow and tedious paperwork.

Watch as Tim Explains How Much Easier Interdepartmental Charges Are with Bepoz


Most companies use manual tracking for each inter-departmental transaction. This is a mistake for multiple reasons:

  • Manual tracking is time consuming
  • Manual tracking leaves you prone to errors
  • Manual tracking may omit important details of transactions

The problems with manual tracking for each interdepartmental transaction only increase if the charges are accrued at a public cash register. An interdepartmental transfer can hold up the line, making customers angry and possibly unlikely to return. Likewise, the time your employees spend managing interdepartmental charges is time they don’t spend doing their jobs.

Businesses have long tried to find the best practices for managing departmental accounting. Many companies spend thousands of dollars on consultants with the sole goal of improving the process.

The simple solution is to use a software application like Bepoz. It is made to work within and between all departments. Bepoz provides an easy way to manage departmental accounting with no hassle and no tedium.

How does it work?

Bepoz is a point of sale tool that offers a variety of features. Using Bepoz, an interdepartmental transaction is managed in exactly the way you wish. The details are entirely up to you. You can have cards that can be created for employees to use with interdepartmental transactions. Employees can be given unique pin numbers for their transactions. They can even simply use the departmental name to create the in-office charge.

How easy is it?

Using Bepoz for departmental accounting is as easy as one, two, three.

  1. Set up an account for each department.
  2. Decide how charges will be managed through the Bepoz system.
  3. Use the Bepoz point of sale system for all departmental charges.

Bepoz cuts out the need to create separate purchase orders or for a lot of manual accounting for each interdepartmental transfer. With Bepoz, funds could be transferred from one department to the other without ever having to be seen by the accounting department or managers. (for most accounting systems) At the end of each day, each week or each month, managers can generate reports from Bepoz to look over all interdepartmental charges. It truly is that easy.

Why use Bepoz?

You can stop manually recording every interdepartmental transaction. Your employees no longer need to enter all interdepartmental charges into spreadsheets. Your accounting department can stop spending hours managing interdepartmental purchases when they could be focusing on more pressing matters. Best of all, Bepoz has multiple features that can revolutionize the way you do business.

The primary reason to use Bepoz is that it saves you time, which saves you money. Don’t take our word for it. Give Bepoz a try and see for yourself how this seamless tool can be integrated into your business.

Video Transcription

Hi, my name is Tim here at Bepoz Enterprise Point of Sale Systems. One of the common problems that customers or potential customers come to us facing is how to manage interdepartmental charges. Often times it’s in organizations. Someone from some department will come up to a cashier or to someone and need to have something charged off to a department. And in many cases this becomes a very manual process – the cashier has to write down the transaction or then they have to transfer it to a spreadsheet, and cashiers, it holds up the line and slows down the process and then that has to go to a manager who has to input that all into a spreadsheet, and then it gets sent off to accounting, who then has to enter it again.

So this really bogs down the processes at all levels. The cash register, for the manager and for accounting. In this case, there are ways that are able to handle that. At Bepoz, we’ve designed solutions for being able to handle this. So now at Bepoz, we can set up an account for each department and then when that person comes up to the department, to the cash register, or to the point of sales system to make an order, they could then identify their department, or they might have a card to identify their department, or they might have a number to be able to identify the department. And that department is then called up on the screen and then when all of the items are rung up, they are then charged to that department. Then at the end of the day, instead of having the manager and the accounting have to manually take care of those processes, Bepoz can then export that data and in almost every case directly to the accounting system so that managers don’t have to touch it, accounting doesn’t have to touch it. It’s a seamless integration loaded directly into their accounting system.

If you would like some more information about how Bepoz could help you with your interdepartmental charges, you can either call the number at the top of the page or click the link below. We look forward to being able to help you. Thank you so much for your time.