Tobacco Store Employee Permissions

Do you want to manage your tobacco store employee permissions better? The different employees at your tobacco store have varied duties. Some may need access to special reports while others only need to assist customers at the point of sale. Watch this video below on how Bepoz can help you to manage permissions for your tobacco store employees.

Permissions for Tobacco Store Employees

Not every employee needs access to all areas of your point of sale system. You need permissions to run reports on all of your stores, but in a multi-store group, your store managers might only need permissions for the tobacco store they operate. Cashiers and customer service specialists could need even less. They will need to access enough of the system to conduct customer transactions, but do they need anything else? That’s for you to decide.

Setting Permission Levels

Bepoz point of sale offers an unlimited number of permission levels. You can set employee permissions by job title or by store. Trainees might have the lowest level of permissions while store managers and executives have access to everything. You can even manually change permissions so each employee has a specific level that is unique only to them. Each employee will use their own unique login for the point-of-sale system and they will not have access to anything you haven’t approved.

Locking Down Functions

You can lock down certain functions for employees, which makes them unable to reach specific access points in the point-of-sale system. For instance, you might want your employees to be able to look up information about products in your store but you wouldn’t want them to have access to inventory controls. This type of system is a safety precaution against employee theft. You might also want to lock down personal information so that no one outside of management can see sensitive human resources details.

Bepoz Point of Sale Systems for Tobacco Stores is a program that you need to keep your business both safe and profitable. Are you ready to talk to us about tobacco store permissions and all of the other unique features Bepoz can give to you? Call us today and we will answer all of your questions about Bepoz.


Learn More

Tobacco Store POS Features You Should Know About

Tobacco Store Age Verification

Cartons And Packs For Tobacco Stores


Video Transcript

0:00 Intro
0:13 Employee Permissions
0:30 Sets Of Permissions Available
2:52 Organizational Operations
3:31 Control Permissions
3:56 Different Ways To Secure Your Business

Hey, this is Tim with Bepoz point of sale system for tobacco stores. In this video, we’re going to cover employee permissions

0:13 Employee Permissions

Now employee permissions are important because they define what your employees can and can’t do in your system. Now you could have a single store and this would have one set of ramifications, and you might have multiple stores and it has a completely different set of ramifications.

0:30 Sets Of Permissions Available

So we have permissions for the point of sale where you sell and we also have permissions for the back office related to products and inventory and reporting and that has a whole different level of implications. 

So first let’s talk about the cash register or the point of sale. When we’re selling, pretty much every function that has an option at the point of sale has up to seven levels of permissions. So I can lock any cashier out of any function and I can set up permissions so that when you log in, we define what you can and can’t do and we can have an unlimited number of roles or levels of permission. So I could have a cashier, I could have a key holder, an assistant manager, a manager, a general manager, an owner, a corporate office employee, an I.T. person, whatever level it is, and that level could define what that person could or could not do within the point-of-sale. So when I come to the cashier, they may be able to do certain discounts and not other discounts. They may be able to do refunds or not and all sorts of different options of what you could allow that person to do or not do at the register. Again, same kind of idea, I’ve got an assistant manager and they could maybe do more discounts than the cashier could do, but not other discounts that are limited only to the owner or general manager.

Now when we get to the back office and the management of the system, I’ve got products, I have inventory, I have reports, and depending on your level and depending on the size of your organization, might decide what you can and can’t do. So if I have a single store, you know, that might be a little bit more limited. But when I have many stores, I could limit your permission as a manager to be able to see your store only or make adjustments in your store only and with limitations. Again, gradients of that, some stores, some operations might allow a store manager to do certain things and a different operation would allow a store manager to do other things. I might have a regional manager if I’ve got a larger organization and that regional manager could then be able to see their entire region without being able to see the entire enterprise and some head office employee might be able to see the entire enterprise of everything that’s going on. So that permission decides what I can and can’t do. 

2:52 Organizational Operations

Now, it’s important to note that many organizations operate differently. So I might have central management where I have multiple stores and this is I have central office employees who do certain portions of controls for the system like setting pricing or creating products or order making orders, or I might have distributed management with where the manager at the remote store could do those specific functions, and I could have a hybrid approach where the store managers can do some things but some things are only controlled by head office. 

And Bepoz can control permissions for all those different kinds of environments. Now if you’re doing a single store, you still might have a manager and an owner or different levels of managers and have them be able to have certain permissions to be able to do, let’s say a manager could do a price change but the owner’s the only one who can actually create products or other components of inventory and different various operations.

3:56 Different Ways To Secure Your Business

So lots of different ways that permissions can help you secure your business and keep the right people, only the right people being able to do the right functions within the system and the business.

We would love to talk to you about how Bepoz can help you with your business. If you’d like to talk to us, you can call us at the number at the top of your screen or click the link below.